Proformance Metals: Enhancing Efficiency Through Digital Transformation

Proformance Metals specialises in supplying special metals and plastics to high-performance industries such as motorsports, aerospace, defence, and movie production. Their original system, built in Microsoft Access, ran on a single PC, restricting access to business owners only. While robust, it could not support business growth, limiting efficiency and scalability.

Operations were hindered by time-consuming manual processes. Staff spent excessive hours on repetitive administrative tasks, compliance documentation was managed manually, and critical business information was siloed. This reliance on key individuals created bottlenecks, making it difficult to scale or streamline operations.

The outdated system lacked cloud functionality, multi-user access, and real-time integration with financial tools. Without a modern infrastructure, collaboration was inefficient, compliance tracking was prone to delays, and exporting processes became increasingly complex due to evolving global regulations.

With no centralised access, employees were unable to efficiently manage stock, log deliveries, or generate critical compliance documentation. Financial reporting was delayed due to manual reconciliation, and the overall lack of automation led to operational inefficiencies, preventing the business from optimising resources.

The company risked operational stagnation, with increasing administrative overheads and limited capacity for growth. Compliance, a foundation of their business, required a more structured and automated approach to meet global regulations and maintain industry credibility.

Green Gorilla Apps (GGA) rebuilt the system from the ground up, introducing:

• Cloud-based architecture for universal access and remote collaboration.
• Multi-user functionality with role-based permissions to streamline operations.
• Deep Xero integration for real-time financial reporting and reconciliation.
• A scalable and secure infrastructure to ensure long-term system stability.

• Employees now have full system access to manage stock, log deliveries, and produce compliance documentation.
• Automation has significantly reduced manual tasks, freeing up valuable time for the team.
• Real-time financial data is now seamlessly integrated, eliminating reconciliation delays.
• The system is tailored precisely to business needs, with only 1-2 new features introduced each year, driven by regulatory changes.
• The company now operates more efficiently, with a future-proof solution designed for long-term success.

“The improvements have made our operations much smoother. We now have a system that is easier to update and maintain, ensuring that our processes stay efficient and secure. Green Gorilla Apps provided a solution that worked perfectly for our business needs.”

– Joe Colantonio, Managing Director, Proformance Metals Ltd